International Medical Corps is a global, humanitarian, nonprofit
organization dedicated to saving lives and relieving suffering through
health care training and relief and development programs.
Established in 1984 by volunteer doctors and nurses, International
Medical Corps is a private, voluntary, nonpolitical, nonsectarian
organization. Its mission is to improve the quality of life through
health interventions and related activities that build local capacity in
underserved communities worldwide. By offering training and health care
to local populations and medical assistance to people at highest risk,
and with the flexibility for rapid response to emergencies.
International Medical Corps rehabilitates devastated health care systems
and helps bring them back to self-reliance.
We are recruiting to fill the position of:
Job Position: Logistics Coordinator (L4)
Ref: 13-340
Location: Nigeria
Job Description
Working under the direct supervision of the Country Director, the
Logistics Coordinator (L4) is the senior logistics appointment in the
anticipated Nigeria Mission and is responsible for, and accountable for,
the delivery of all logistics and supply chain related activities in
accordance with International Medical Corps Logistics policies and
procedures.
Fundamental to this role is the ability to manage and motivate your
logistics team and engage with other mission or response staff, external
contractors and organizations therefore you are required to have the
skills to communicate clearly verbally and in writing, plan for and
deliver quality presentations and training, and produce timely written
reports.
Essential Duties and Responsibilities
1.) Logistics Operations
Provide the technical oversight, input and supervision to coordinate the
staff support to, delivery of, and implementation of, all logistics
support systems according to IMC Logistics policies and procedures.
Provide planning support and advice to those making a procurement
request, then process and manage the procurement process (either locally
or internationally) in accordance with IMC policies and procedures, in a
transparent, accountable, efficient and cost effective manner.
Ensure that local market surveys are regularly carried out, to ensure a
full knowledge of the availability and price of local items.
Ensure that all procurements are tracked and recorded to identify items
that should be part of a pre-approved tender process, and ensure that
open and free competition for procurements is adhered too.
Actively engage with freight forwarding agencies, freight
handling/clearance agents, and local Customs, to ensure that cargo is
managed at all points of the supply chain, and that all tracking and
reporting deadlines are met.
Proactively coordinate and direct the management and tracking of all
medical supplies, equipment, materiel and food in transit, through its
receipt, storage, and onward distribution to include the locating and
negotiating contracting for storage/warehousing that is secure,
well-maintained, and meets health and safe working practice
requirements.
Capture pipeline information, and coordinate the management of the
supply chain ensuring that Program staff are well-informed and
well-prepared for incoming goods and materiel.
Ensure timely reporting on stock status, to help Program staff with
planning of stock replenishment and that tracking through to end-user
has occurred.
And/or advise and support Program staff to verify that distribution has
occurred according to the intentions and plans of the donors, IMC, and
project partners
Supervise and coordinate all matters logistics relating to transport and
fuel management, to ensure that vehicles are insured, asset managed
correctly, being driven safely, maintained appropriately, damages are
reported, and ensure that vehicles internal equipment (tools, comms etc)
are complete and serviceable; and that usage of fuel is correctly
supervised, and logged and recorded.
Liaise with security personnel on security-related transport issues, such as booking in/out, satcomms, radios etc.
Supervise and coordinate all matters logistics regarding satellite
communications and radio communications to ensure that equipments are
insured, asset managed diligently, operated in the most cost efficient
manner, and maintained appropriately.
Capture, plan and regularly update preparedness reporting for the
logistic systems in place at your mission to include a current Logistic
Concept of Operations.
Plan to ensure that logistic systems are robust and flexible enough to
cope if a crisis occurs by making thorough assessments of airports,
transport available, warehousing, access routes, fuel availability,
field comms issues, staffing challenges, training required etc. Raising
issues though senior management as required.
Maintain accurate filing systems, with documented and supported records
of action for audit purposes, and submit weekly and monthly logistics
reports to the in-country management team, and Global logistics pursuant
with IMC policies and procedures.
Be flexible and manage your time accordingly, to be prepared to tackle
other tasks commensurate with your role, and level of experience, at
short notice.
2.) Compliance
Ensure compliance with IMC policies and procedures, donor regulations and local laws.
Ensure that the procurement and disposal of commodities, especially
those subject to US Export Compliance regulations, are in line with
applicable licenses and are properly documented.
Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and, recorded appropriately.
3.) Human Resources
Manage all staff within your department with integrity and foresight,
and in accordance with HR procedures and policies to ensure that they
maintain the highest standards of accountability and professionalism.
Make frequent site visits to where staff supervised by you are working,
to ensure that the appropriate care and support is being offered. Ensure
that staff supervised by you are evaluated regularly, trained and/or
mentored in a structured accountable manner, and written records of such
are retained.
Oversee the recruitment, selection and performance of logistics staff, as required.
4.) Training/ Capacity Building
Advocate and plan for professional development for expat and national staff
Determine training needs for staff supervised by you.
Coordinate the delivery of training for national staff to increase their
responsibilities in order to build capacity, and ensure sustainability
of programs
5.) Working Relationships
Proactively engage with the Country Director and key staff (Program,
Finance, Medical) on all matters logistic to ensure that programmatic
and project planning incorporates sufficient funding for logistical
staff and logistical support mechanisms.
Proactively engage on a regular basis with regional IMC logistics teams,
and logistics coordinators from other organizations to ensure
appropriate links for interagency logistics coordination.
Proactively engage with donors, local government, project partners, UN
agencies and other non-governmental organizations in order to plan,
organize, and schedule distribution of goods and materiel as, well as to
ensure adequate information sharing, address common concerns/problems
and seek solutions.
6.) Representation
Represent IMC in a positive and professional manner contributing to the
creation of a positive image and overall credibility of the
organization, notably through the application of IMC’s mandate, ethics,
values and stand-point with regard to other actors
7.) Security
Ensure the application of, and compliance with, security protocols and policies of you and your supervised staff.
Qualifications and Skills
Evidence of practical experience in logistics management within the
field of supply chain management (procurement, tendering, contracting,
clearance, transport, warehousing, etc.) fleet management and asset
management, distribution support.
Proven record of experience of the management of logistics at a coordination level.
Evidence of 5 to 6 field deployments; 3 to 4 humanitarian emergency
deployments and 4 to 5 international deployments; minimum 6 weeks in
length.
Experience with donor specific procedures.
It is desirable that experience is supported by study by academic study,
such as completion of the Certification in Humanitarian Logistics.
Prior experience of logistics software solutions (desired).
Experience of the management of budgets and the ability to prepare timely, complete and accurate reports.
Evidence of the ability to plan for, and conduct training in all areas
of logistics for national and international staff (suitable to staff
knowledge level).
The commitment and demonstrated skills to build national staff capacity
in the areas of logistics management, supervision and monitoring
Strong organizational and problem-solving skills with analytic approach
Strong interpersonal, management and leadership skills
Ability to work in participatory manner with staff to assess needs, implement and monitor activities
Ability to integrate and work well within multiethnic and multicultural teams
Ability to work in harsh conditions, often in remote areas.
Strong negotiation, interpersonal and organization skills
Valid driving license
Proficiency with MS Word and Excel (minimum requirement).
Application Closing Date
14th November, 2013
How to Apply
Interested and qualified candidates should:
Click here to apply online
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