Personal and Confidential Secretary at an Oil & Gas Company - Hamilton Lloyd and Associates

Hamilton Lloyd and Associates - Our client is an Oil and Gas company that specializes in providing petroleum products both in Nigerian and international marketplaces. They offer comprehensive services that span petroleum exploration and production through distribution of refined products to retail service stations. Their operations extend throughout Nigeria as well as neighboring countries.

As part of their re-structuring process, they have decided to hire a Personal and Confidential Secretary.

Job Title: Personal and Confidential Secretary

Location: Lagos
Department/Unit: Office of the Executive Vice Chairmam

Responsibilities

• Reports to the Executive Vice Chairman
• Direct reports from: Front desk officer, Drivers, Mail dispatch officer.
• Internal relationships: All employees
• External relationships: Visitors, Clients and Contractors.
• Provide a full range of secretarial and administrative duties and confidential personal assistance to the Executive Vice Chairman
• Managing and maintaining the Executive Vice Chairman’s (EVC) diary and arranging meetings.
• Liaising with the protocol officer for EVC’s hotels and travels arrangements.
• Maintains strict confidentiality and interacts with all levels of management, staff and business associates on behalf of the EVC
• Arranges meeting appointments and coordinates business Company events and social functions for the office of the EVC
• Maintains accurate filing systems for smooth retrieval of data for the EVC
• Commissioning, preparing, quality assuring and drafting briefing material and presentations for the EVC in advance of meetings.
• Managing, keeping and maintaining an accurate record of papers and electronic correspondence on behalf of the Chairman
• Drafting general replies to paper and electronic mails on behalf of the EVC
• Taking minutes at meetings and proactively ensuring actions points are delivered on time
• Completing research for the Chairman
• Producing documents within agreed deadlines
• Acting as the contact point for all visitors to EVC’s office
• Answer, screen and transfer inbound phone calls for the EVC
• Organize, plan and perform any other tasks as and when required.

Requirements

• Bachelor's degree in any of the Social Sciences or Arts.
• Relevant professional qualification will be an added advantage e.g. Certified Secretarial Professional
• 5 years working experience in a relevant Secretarial role
• Seamless ability to maintain strict confidentiality on information
• Good analytic decision making and problem solving.
• Effective communication skills.
• Good knowledge in behavioral etiquette.
• Proficiency in the use of MS Office suite and SAP software
• Interpersonal and people management skills.
• Good time management and organizational skills.
• Excellent record keeping abilities.
• Ability to interact with employees at all levels
• Ability to get a job done under pressure and within tight timelines

Application Closing Date
2nd December, 2013

Method Of Application
Interested and qualified candidates should forward their CV's to: nwadiuto@hamiltonlloydandassociates.com. Please indicate job title and location as subject of the mail.