As part of their re-structuring process, they have decided to hire a Personal and Confidential Secretary.
Job Title: Personal and Confidential Secretary
Location: Lagos
Department/Unit: Office of the Executive Vice Chairmam
Responsibilities
- Reports to the Executive Vice Chairman
- Direct reports from: Front desk officer, Drivers, Mail dispatch officer.
- Internal relationships: All employees
- External relationships: Visitors, Clients and Contractors.
- Provide a full range of secretarial and administrative duties and confidential personal assistance to the Executive Vice Chairman
- Managing and maintaining the Executive Vice Chairman’s (EVC) diary and arranging meetings.
- Liaising with the protocol officer for EVC’s hotels and travels arrangements.
- Maintains strict confidentiality and interacts with all levels of management, staff and business associates on behalf of the EVC
- Arranges meeting appointments and coordinates business Company events and social functions for the office of the EVC
- Maintains accurate filing systems for smooth retrieval of data for the EVC
- Commissioning, preparing, quality assuring and drafting briefing material and presentations for the EVC in advance of meetings.
- Managing, keeping and maintaining an accurate record of papers and electronic correspondence on behalf of the Chairman
- Drafting general replies to paper and electronic mails on behalf of the EVC
- Taking minutes at meetings and proactively ensuring actions points are delivered on time
- Completing research for the Chairman
- Producing documents within agreed deadlines
- Acting as the contact point for all visitors to EVC’s office
- Answer, screen and transfer inbound phone calls for the EVC
- Organize, plan and perform any other tasks as and when required.
- Bachelor's degree in any of the Social Sciences or Arts.
- Relevant professional qualification will be an added advantage e.g. Certified Secretarial Professional
- 5 years working experience in a relevant Secretarial role
- Seamless ability to maintain strict confidentiality on information
- Good analytic decision making and problem solving.
- Effective communication skills.
- Good knowledge in behavioral etiquette.
- Proficiency in the use of MS Office suite and SAP software
- Interpersonal and people management skills.
- Good time management and organizational skills.
- Excellent record keeping abilities.
- Ability to interact with employees at all levels
- Ability to get a job done under pressure and within tight timelines
2nd December, 2013
Method Of Application
Interested and qualified candidates should forward their CV's to: nwadiuto@hamiltonlloydandassociates.com. Please indicate job title and location as subject of the mail.
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